Wholesale ordering, simplified.
CCD System replaces phone calls, email threads, and spreadsheets with one platform. Browse the live catalog, see your pricing, and submit orders — office, warehouse, and management all work from the same record.
The old way doesn't scale past a few customers.
Every distributor starts on spreadsheets and phone calls. Most never leave — until the gaps between them start costing real money.
Without CCD System
- Customers call or email just to check what's in stock
- Pricing lives in whichever spreadsheet was updated last
- Purchase orders are confirmed by phone, then forgotten
- Restocking happens only after someone notices a gap
With CCD System
- Customers see live stock and order it themselves, any time
- One price list per customer, updated once, everywhere
- Every purchase order is logged, tracked, and matched to stock
- Replenishment is recommended automatically, before you run out
Built for everyone touching the order.
Three roles, one shared record — nobody's re-entering what someone else already typed.
Customer portal
Everything a buyer needs to order without picking up the phone.
- Live catalog with real-time availability
- Customer-specific pricing and discounts
- Cart, checkout, and order history
- Invoices and payment status on demand
Warehouse & inventory
Barcode-accurate stock, from receiving to the loading dock.
- Barcode scanning for receiving and picking
- Automatic reservation as orders come in
- Damaged and quarantine stock handling
- Cycle counting and inventory audits
Management intelligence
The numbers that matter, as they happen — not at month-end.
- Real-time dashboards and KPIs
- Margin and profitability tracking
- Automated low-stock and discrepancy alerts
- Full audit trail on every transaction
Product hierarchy
Item group → brand → product family → variant, each linked to stock, pricing, and images.
Order processing
Approval workflows, a 24-hour draft edit window, and enforced minimum margins.
Purchasing & replenishment
Automatic recommendations when stock drops below threshold, tied to vendor cost.
Barcode scanning
Every receive, pick, and move happens with a scan, not a guess.
Real-time dashboards
Order status, stock levels, and notifications the moment something changes.
Delivery & proof of delivery
Route management and delivery confirmation, tied back to the original order.
A day inside CCD System.
Four jobs, one record — this is what each one actually looks like day to day.
Independent retailer
- Opens the portal, checks this week's pricing
- Adds items, sees live stock as they go
- Submits the order — no call needed
Account manager
- Reviews new orders against pricing rules
- Approves or flags exceptions in one screen
- Tracks the PO through to received
Picker
- Gets a pick list the moment an order's approved
- Scans each item on the way to the dock
- Stock updates the instant it's picked
Operations lead
- Opens the dashboard, not a spreadsheet
- Spots a margin dip before month-end
- Approves a replenishment suggestion
From catalog to dock, in one pipeline.
This is the actual path an order takes through CCD System.
Browse catalog
Live stock and customer-specific pricing.
Submit order
Directly in the portal — no email, no spreadsheet.
Track status
Real-time order and inventory visibility.
Office review
Approval and fulfillment routing.
Warehouse picking
Barcode-scanned, zone by zone.
Replenish
Purchasing recommendations, generated automatically.
Built on ERPNext — not invented from scratch.
CCD System is a custom Frappe application on top of ERPNext, the open-source ERP used by thousands of businesses worldwide. The core — accounting, inventory, purchasing — is battle-tested, while the customer portal and warehouse tools are built specifically around how CCD actually operates.
It's developed by Cotan AI, which builds systems for small and mid-sized businesses that need operational clarity and room to grow, without enterprise software bloat.
See CCD System on your own catalog.
We'll walk through your current ordering and warehouse process, and show you exactly where it fits — no generic demo, no sales script.